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  • May 14, 2025
  • Connor Corporate Services Ltd
certificate of incumbency cyprus

What Is a Certificate of Incumbency in Cyprus? (2025 Guide)

A Certificate of Incumbency is one of the most commonly requested corporate documents when dealing with banks, international authorities, or foreign business partners. In Cyprus, this certificate plays a vital role in verifying a company’s current structure, especially in jurisdictions where due diligence and anti-money laundering checks are stringent.

In this 2025 guide, we explain what a Certificate of Incumbency is, when it’s used, what it includes, and how to obtain one through an authorised provider in Cyprus.

What Is a Certificate of Incumbency?

A Certificate of Incumbency (also known as a Company Status Certificate or Officer Certificate) is a formal declaration issued by the company secretary, corporate service provider, or in rare cases, a legal opinion from a licensed law firm, confirming the current legal composition and status of a Cyprus-registered company.

It verifies:

  • Company name and registration number

  • Registered office address

  • Names of current directors and secretary

  • Shareholders and their holdings (if included)

  • Legal representative or beneficial owner (optional)

  • Company’s legal standing (i.e. in good standing)

⚠️ Note: Unlike other certificates (e.g., Certificate of Incorporation), this document is not issued by the Registrar of Companies but by the company’s authorised representative.

When Is a Certificate of Incumbency Needed?

This certificate is often required when a company:

  • Opens or maintains bank accounts (especially offshore)

  • Enters into cross-border transactions

  • Applies for licenses or financial instruments

  • Undergoes corporate due diligence or KYC/AML procedures

  • Proves legal existence and control structure to foreign authorities

What Does It Include?

While the contents may vary based on purpose, a standard Cyprus Certificate of Incumbency includes:

Section

Details

Company Identification

Full legal name, registration number, and date

Registered Office

Address in Cyprus

Directors and Secretary

Full legal names, appointment dates

Shareholders

Shareholder names, share classes, number of shares

Good Standing Statement

Declaration that the company is in good standing

Issuing Authority

Signature and stamp of the provider or company secretary

A legalised or notarised version may also be provided upon request, often with apostille certification for use abroad.

How to Obtain a Certificate of Incumbency in Cyprus

Since this is not issued by the Registrar, the certificate must be prepared and signed by:

  • A licensed lawyer, or

  • The company’s corporate service provider, or

  • The official company secretary

Steps to request it:

  1. Confirm that your company records are up to date.

  2. Request the certificate from your service provider or legal representative.

  3. Specify whether you need it certified, notarised, or with an apostille.

  4. Receive the certificate in physical or digital format (typically within 2–5 business days).

📌 Important: Some banks may require the certificate to be less than 3 months old.

Why Choose Connor Corporate?

At Connor Corporate, we regularly issue and certify Certificates of Incumbency for Cyprus companies under our administration or on instruction from company directors. We offer:

  • Fast turnaround (within 1–2 days for most cases)

  • Legal opinion format for enhanced credibility

  • Apostille services upon request

Contact Us

Need a Certificate of Incumbency in Cyprus? Contact our legal and corporate services team:

📧 [email protected]

Frequently Asked Questions (FAQs)

Q1: Is the Certificate of Incumbency the same as the Certificate of Good Standing?

No. The Certificate of Good Standing is issued by the Registrar and confirms legal compliance. The Certificate of Incumbency is a private document confirming company structure.

Q2: Can I get a Certificate of Incumbency with an apostille?

Yes. We can arrange for notarisation and apostille through the Ministry of Justice in Cyprus.

Q3: How often should I renew my Certificate of Incumbency?

Typically every 3–6 months, especially if used for banking or legal procedures abroad.

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